Basic procedure without negotiations (TP 1)

The basic procedure without negotiations is the simplest way to award a national public contract worth from 170 thousand PLN net (the threshold for applying the PZP from January 1, 2026), but below EU thresholds. Its biggest advantage is speed; bids are assessed without discussions with suppliers.

What is the basic procedure without negotiations?

According to Article 275 point 1 of the Public Procurement Law (PZP), the basic procedure without negotiations is one of the three versions of the basic procedure, applicable to classical contracts below the EU thresholds. The buyer publishes a notice in the Public Procurement Bulletin (e-Zamówienia platform), and suppliers submit bids. No negotiations take place; the buyer selects the most advantageous bid according to the criteria described in the procurement documents.

Step by step: what the supplier should do

Finding the announcement

The procedure begins with an announcement in the BZP. It is worth monitoring publications on the e-Zamówienia portal.

Familiarizing oneself with the documentation (SWZ)

The buyer provides Tender specifications (SWZ) on the website. The supplier should check whether all requirements are met.

Questions regarding the tender specifications (SWZ)

Questions can be asked no later than 4 days before the submission deadline. The buyer has an obligation to answer at least 2 days before this deadline.

Preparing the offer

The offer must include, among other things:

• offer form
• item/price form (if applicable)
• preliminary statements (Art. 125 sec. 1 of the PZP) regarding the absence of exclusion grounds and fulfillment of participation conditions
• subject matter evidence and list of equivalent solutions, translations (if applicable)
• statement from suppliers applying jointly for the contract (Art. 117 sec. 4 of the Pzp) (if applicable)
• bid security (if required)
• trade secret reservation (if applicable)
• powers of attorney (if applicable)

Method of submitting the offer

Offers must be submitted electronically, equipped with a qualified electronic signature, trusted signature, or personal signature.

Opening of offers and selection of the offer

The opening of offers takes place no later than one day after the submission deadline. The buyer checks the completeness of the documents and then selects the most advantageous offer according to the established criteria.

Submission of documents confirming the supplier's eligibility

The supplier whose offer received the highest rating may be called upon to submit documents confirming fulfillment of participation conditions (if not submitted previously).

Results

The buyer announces the selection of the most advantageous offer and informs the other suppliers of the procedure results, justifying the decision.